Executive Assistant

As an Executive Assistant at NinjaTrader, you provide administrative support to senior executives on the Executive Team, reporting to the Chief Product Officer. You manage the details that enable leadership to do their best work, coordinating across multiple executives, cross-functional partners, and external stakeholders to keep them organized and moving forward.

What you'll do

• Manage complex executive calendars, aligning priorities with business objectives and making thoughtful recommendations on time allocation
• Coordinate communication across leadership teams, cross-functional partners, and external stakeholders
• Manage expense reporting accurately and efficiently
• Support the planning and execution of leadership meetings, customer engagements, executive visits, offsites, and key business events
• Anticipate executive and business needs, identifying potential risks or conflicts before they arise
• Partner closely with Executive Assistants and Business Partners across the company to ensure seamless cross-functional coordination
• Partner with the Office Manager to ensure a seamless visitor experience for all Executive visitors and guests

What you bring

• 5+ years of experience supporting C-suite or senior executives in a fast-paced environment
• Exceptional communication skills with the ability to build trusted relationships across all levels of the organization
• Proven ability to manage multiple competing priorities in a fast-paced, dynamic environment
• Strong business acumen and curiosity to understand company priorities and the needs of senior leaders
• Outstanding organizational skills with exceptional attention to detail and accuracy
• Adaptability and comfort navigating ambiguity while maintaining focus on key priorities
• Proficiency with modern technology and collaboration tools to improve workflows and increase efficiency
• Highest level of professionalism, integrity, and discretion when handling confidential information
• Ability to partner effectively across cross-functional teams while maintaining strong executive presence and sound judgment

Nice to have

• Experience supporting a President, CEO, or C-suite executive at a technology company
• Experience coordinating across multiple departments and driving cross-functional initiatives
• Demonstrated success planning and executing executive meetings, leadership offsites, and key business events
• Strong proficiency with Google Workspace, Slack, and Zoom

What we offer

• Salary range of $85,000 to $110,000 USD annually, plus an annual target bonus of 10% based on individual performance (50%) and company/team performance (50%)
• 401k plan with 3.5% company match
• 18 days of paid time off annually, plus 7 paid holidays
• Health, vision, and dental coverage
• Life and disability insurance covered 100% by NinjaTrader
• Paid parental bonding leave
• 1 service day annually
• Hybrid work schedule for Chicago-based employees: in-office Tuesday through Thursday, remote on Mondays and Fridays, plus 20 additional flex remote days annually and 5 company-wide office-optional weeks tied to major holidays

About NinjaTrader

NinjaTrader is an industry-leading trading platform and futures broker with over 2 million users and the number one rated futures brokerage worldwide. The company provides award-winning software and brokerage services for traders to navigate financial markets, and remains committed to innovation and modernizing the futures industry.