Payroll Specialist

As a Payroll Specialist at ComplyAdvantage, you manage end-to-end payroll operations across our expanding international regions. You partner closely with HR, Finance, and external providers to execute flawless monthly and semi-monthly runs, resolve employee queries, and ensure strict compliance in a multinational environment.

What you'll do

• Execute timely and accurate payroll processing on a monthly and semi-monthly basis
• Collect and centralize all payroll supporting information including personal detail changes, annual or medical leaves, salary changes, bonuses and commissions, meal tickets, benefits in kind, new joiners, and leavers
• Collaborate with HR for verification of payroll changes such as new starters, leavers, bank detail changes, and other amendments to the payroll
• Work closely with outsourced payroll providers and maintain outstanding relationships for successful payroll processing
• Act as the first point of contact for employees on payroll-related queries via email, the case management system (Jira), or Slack
• Manage employee requests promptly, knowledgeably, and professionally within the agreed SLAs
• Perform payroll reconciliations and payroll reporting to ensure 100% payroll accuracy
• Provide support and availability during audit periods
• Raise payroll payments for approval with the Finance department to ensure funds are ready to meet payroll cut-offs
• Perform pre- and post-payroll validation checks to identify discrepancies, trends, or risks before finalization
• Monitor legislative and compliance changes and support timely implementation of any required payroll updates
• Ensure secure handling, storage, and transmission of sensitive payroll data in line with data protection standards and company policy
• Offer support during the implementation of global-scale payroll projects
• Manage complex employee lifecycle cases as they arise, such as terminations, retroactive adjustments, and off-cycle payments
• Coordinate and validate payroll-related data integrations between internal systems (HRIS, time tracking, finance) to ensure data consistency
• Take ownership of payroll data quality through periodic audits and data-cleansing activities
• Collaborate cross-functionally with Finance, HR, and other stakeholders to improve data flow and operational efficiency
• Help develop and maintain internal controls that reduce the risk of payroll errors or data inconsistencies
• Support testing, validation, and feedback cycles when payroll-related tools or systems are updated
• Maintain audit readiness by organizing documentation and ensuring traceability of payroll data

What you bring

• A Bachelor's Degree in Economics, Accounting, Human Resources, Psychology, or Sociology
• Intermediate to Advanced Excel skills
• Experience with case ticketing management, preferably Jira
• 1-2 years of relevant experience in payroll operations
• Experience in multinational environments (professional or academic) with rapid growth
• Experience administering payroll across multiple regions in different currencies
• High level of accuracy and attention to detail
• Highly organized and autonomous approach to work
• A curious mindset with a focus on learning and continuous improvement
• Strong verbal and written communication skills, with the ability to investigate queries and escalate as required on a timely basis both internally and externally
• The ability to work under pressure and prioritize to meet tight deadlines
• The ability to respect, protect, and maintain highly confidential information
• A commitment to seeking constant improvement of internal processes with a strong focus on work automation

Nice to have

• Payroll Technician Certificate (CIPP) or other payroll-focused qualifications or certificates
• Experience with end-to-end payroll processes, in-house or outsourced
• Experience with payroll in any of our regions: EMEA (Romania, Portugal, UK), APAC (Singapore), or North America (USA)
• Knowledge of labor law or compliance requirements in any of the above countries, or in EMEA more broadly
• Experience with complex HRIS systems, integrations, or knowledge of HRIS platforms such as HiBob or Bob Payroll
• Good use of AI tools such as Claude or Gemini, with a focus on process improvement, automation, and efficiency

What we offer

• Competitive salary of 83,000.00-104,000.00 RON (gross) plus equity and benefits
• Equity as part of what we are building
• Unlimited Time Off Policy
• Hybrid work arrangement requiring two days per week in the office
• Annual budget to kit out your home office
• Annual learning budget to drive your performance and career development
• Working from home budget
• Meal Vouchers of 45 RON per day
• Access to an Employee Assistance Programme (Atlas)
• Medical Insurance
• 7Card Subscription (upon request)
• Opportunity to work on innovative projects with like-minded people who are keen to share their knowledge and continuously improve

About ComplyAdvantage

ComplyAdvantage empowers every business to eliminate financial crime by harnessing AI, a unified platform, and an extensive partner ecosystem. More than 3,000 enterprises across 75 countries rely on the end-to-end platform and world's most comprehensive financial crime risk intelligence. ComplyAdvantage is headquartered in London with global hubs in New York, Lisbon, Singapore, and Cluj-Napoca, backed by Balderton Capital, Index Ventures, Ontario Teachers' Pension Plan, Goldman Sachs, and Andreessen Horowitz.