Specialist, Accounts Payable & Billing (Data Centers)

As a Specialist in Accounts Payable and Billing at Galaxy, you own payable and billing activity for the data center division as it scales rapidly. You will be the primary point of contact for vendor invoice intake, purchase order matching, and approval routing, while supporting complex billing tied to leases and construction projects. You investigate discrepancies, work across departments, and strengthen controls and systems as the business grows.

What you'll do

• Review, code, match, and process invoices in NetSuite and later Workday, including reconciling vendor statements, researching outstanding balances, and identifying duplicate or incorrect charges
• Match invoices to open purchase orders in partnership with procurement, and promptly investigate pricing, quantity, or scope exceptions
• Follow up with business managers and cost-center owners to secure timely invoice approvals while building relationships that keep the process moving
• Maintain vendor documentation such as W-9s, banking details, and tax information, and support controls over vendor setup and banking changes
• Prepare ACH, wire, and check payment batches for separate management review and release, consistent with maker-checker controls
• Monitor AP aging, invoice workflow status, rejected invoices, and open purchase orders
• Translate executed leases, service commencement information, and approved changes into accurate billing setups
• Prepare recurring and non-recurring tenant invoices, including base rent, pass-throughs, tenant fit-out invoicing at applicable markup, subcontractor housing billings, and SLA credits
• Respond to tenant billing questions and work with Accounting, FP&A, Construction, and Operations to resolve discrepancies
• Assist with reconciliation of AP and billing subledgers to the general ledger and investigate unusual balances or variances as part of month-end close
• Maintain complete, audit-ready documentation supporting invoices, payments, tenant bills, adjustments, approvals, and reconciliations
• Assist with internal SOX testing and KPMG audit requests, following established accounting policies and controls
• Prepare AP and billing KPI reports for management
• Document standard operating procedures and identify opportunities to simplify, automate, and strengthen AP and billing workflows
• Support the implementation of Workday

What you bring

• 2-4 years of experience in accounts payable, billing, accounts receivable, general accounting, or a related accounting-operations role
• Working knowledge of fundamental accounting concepts, invoice processing, account reconciliation, and financial controls
• Experience reviewing purchase orders, contracts, leases, or other transaction-support documentation
• Strong attention to detail and a track record of accuracy in high-volume invoice processing
• Excellent interpersonal and communication skills: persistent and organized in following up, while staying personable and easy to work with
• Ability to work cross-functionally with procurement, vendors, tenants, and business managers across the organization
• Strong Excel skills and experience working with an ERP or accounting platform
• Demonstrated ability to investigate discrepancies, organize supporting information, and bring issues to resolution
• Ability to manage a high volume of invoices and competing deadlines in a fast-paced, high-growth environment
• Flexibility to help build and improve processes and controls as the team scales
• Intellectually curious self-starter with a can-do attitude

Nice to have

• Experience with Workday
• Familiarity with purchase order matching and three-way match processes
• Experience in data centers, commercial real estate, construction, utilities, or another capital-intensive, recurring-revenue business
• Familiarity with pass-through operating expense reconciliations, tenant fit-out billing, construction progress billings, or SLA credit tracking
• Experience with multi-entity or project-based accounting
• Exposure to SOX or other internal control frameworks
• College degree with a competitive GPA

What we offer

• Base salary of $90,000-$110,000 USD commensurate with your experience and expertise
• Annual bonus and equity incentives
• Flexible time off (unlimited paid vacation days)
• 14 company-paid holidays
• Company-paid sick leave
• Company-paid health and protective benefits for employees, partners, and dependents
• 3% 401(k) company contribution
• Generous paid parental leave
• Free virtual coaching and counseling sessions through Ginger
• Free daily snacks in-office
• Employee Resource Groups

About Galaxy

Galaxy is a global leader in digital assets and data center infrastructure. The company operates an institutional digital assets platform spanning trading, investment banking, asset management, staking, self-custody, and tokenization technology, while also investing in and operating cutting-edge data center infrastructure to power AI and high-performance computing across the U.S. Headquartered in New York City with offices across North America, Europe, the Middle East, and Asia, Galaxy is led by CEO and Founder Michael Novogratz.