Office Admin Manager

As a Receptionist and Office Administrator at OKX, you support office operations in Singapore. This role suits a junior to mid-level professional with strong organizational skills, logical thinking, analytical abilities, and excellent stakeholder management. Prior experience in fintech, crypto, or high-growth industries is a strong advantage.

What you'll do

• Lead day-to-day office operations, ensuring a professional, efficient and well-maintained workplace
• Administer access card issuance, visitor controls and front desk operations
• Collaborate with global security teams on physical security policies and emergency procedures
• Ensure common areas, meeting rooms and collaborative spaces are clean, well maintained and fully operational
• Monitor pantry supplies, office stationery and general workplace inventory, coordinating timely replenishment and procurement with vendors
• Support and execute staff welfare initiatives, employee engagement programs and regional cultural events
• Ensure inclusivity and cultural relevance in event planning and internal communications
• Handle new employee onboarding by conducting office orientations and coordinate employee offboarding procedures
• Coordinate on office maintenance, repairs and workplace-related issues to ensure timely resolution
• Support audit readiness and ensure compliance with procurement and financial policies
• Liaise with building management, cleaning contractors and other service providers
• Monitor budgets for office operations and admin-related expenses
• Provide regular reporting, cost analysis, and recommendations for efficiency improvements
• Work with local and regional finance and business teams to generate operation data and analysis reports for decision making
• Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations
• Provide admin support to nearby regional offices as required, ensuring alignment with company standards
• Support asset management and EHS policies, and handle other administrative tasks as assigned

What you bring

• 3-5 years of experience in receptionist, office administration, workspace or facility management
• Excellent verbal and written communication skills in a professional and approachable manner
• Demonstrated success in vendor negotiation, event planning and execution, operational initiatives and employee engagement
• Strong financial acumen for budgeting, tracking, and cost optimization, with solid experience in reporting and data analysis
• Familiarity with AI tools and related platforms
• Ability to work independently while collaborating effectively with cross-functional teams and external service providers
• Understanding of business differences and commitment to culturally sensitive engagement
• Strong interpersonal skills with the ability to support and influence teams across functions
• Good customer service mindset with the ability to interact confidently with employees, visitors, clients and external vendors
• Capability to balance multiple priorities while maintaining strong attention to detail
• Current right to work in Singapore without requiring visa sponsorship

What we offer

• Competitive total compensation package
• Learning and development programs and education subsidy for your growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for you and dependants

About OKX

OKX is a leading crypto exchange and developer of OKX Wallet, giving millions access to crypto trading and decentralized applications. The platform is trusted by hundreds of large institutions seeking access to crypto markets and is backed by Proof of Reserves. OKX is part of OKG, a group bringing blockchain value to users worldwide through products including OKX, OKX Wallet, and OKLink.