Recruiting Coordinator (Contract)

As a Recruiting Coordinator at Phantom, you'll support our recruiting team as we scale the organization. In this 6-month contract role, you'll own interview logistics, keep candidates informed, and help deliver a best-in-class candidate experience across technical and non-technical roles. This is an opportunity to deepen your recruiting skills in a high-growth startup environment.

What you'll do

• Coordinate and schedule interviews throughout all stages of the interview process, ensuring a positive and professional experience for candidates.
• Schedule internal team meetings, candidate debriefs, and other meetings as needed.
• Administer the ATS in Ashby, manage LinkedIn admin and other recruiting tools, and oversee Notion database management and maintenance.
• Package a weekly Recruiting progress report for the Executive leadership team.
• Serve as the main point of contact for candidates throughout the interview process, answering questions, providing timely updates, and setting clear expectations.
• Maintain accurate and up-to-date candidate data in the ATS.
• Partner closely with recruiters and hiring managers to understand role requirements and keep interview processes moving smoothly.
• Proactively flag bottlenecks and help unblock processes so candidates move efficiently through the funnel.
• Partner cross-functionally to identify areas for improvement within recruitment activities.
• Support occasional recruiting events.

What you bring

• At least 1 year of coordination experience (recruiting coordination, office coordination, executive assistant, operations, or similar role with heavy scheduling and logistics).
• A Bachelor's degree or equivalent.
• Strong organizational and time-management skills, comfortable juggling multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with tools like Google Workspace and Notion.
• Highly organized, efficient and process-driven approach.
• Ability to anticipate needs and create structure out of ambiguity.
• Exceptional critical thinking, quick response time, and high attention to detail with little to no error.
• Preference to work out of our San Francisco or New York office at least 2 days per week if local to those areas.

Nice to have

• Experience working in a startup or high-growth tech company.
• Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.
• Prior exposure to technical recruiting (engineering, product, data) or university recruiting.
• Genuine curiosity about crypto, blockchains, or web3 products.

What we offer

• 6-month contract with possibility to extend.
• 40-hour work week.
• Ideally based in San Francisco, CA or New York City, NY.

About Phantom

Phantom is a global trading app and crypto wallet used by tens of millions of people, ranked #1 in Google Play's finance category. The company is backed by a $150M Series C from a16z, Sequoia Capital and Paradigm, and operates as a fully remote team of around 180 people.