Sales Operations Analyst - Payward Services

As the first dedicated Sales Operations Analyst at Payward Services, you'll support Business Development across PWS and xStocks so our salespeople can focus on selling. Payward Services is an enterprise infrastructure platform enabling companies to integrate trading, payments, funding, and digital asset services through a single unified system. You'll run RFP and DDQ responses from start to finish, prepare the team for diligence meetings, qualify and route inbound leads, and keep our CRM, pipeline reporting, and customer insights accurate. You'll report to PWS sales leadership and work closely with Business Operations, Solutions, Legal, Compliance, and Product.

What you'll do

• Own RFP and DDQ responses for PWS and xStocks from kickoff through submission: triage incoming questions, route technical and compliance items to Solutions and Compliance, and validate answers before they go out
• Coordinate contributions from Legal, Compliance, Security, Product, Engineering, and other internal teams, establishing deadlines and driving follow-up to ensure timely, complete responses
• Oversee document assembly and final formatting to ensure every submission is accurate, polished, and delivered on schedule
• Lead internal preparation and alignment for major client presentations, particularly RFP due diligence meetings, and track action items through to resolution
• Qualify inbound leads, including follow-up qualifying questions where needed, and route them promptly to the right salesperson or to self-serve onboarding
• Maintain Attio CRM data integrity, ensuring accounts, contacts, deal stages, and client outreach activity are accurate and consistent with Salesforce and other teams' systems
• Build and maintain pipeline reporting in Attio, including stage definitions, funnel metrics, and forecast inputs, and prepare materials for weekly pipeline reviews
• Manage the handoff from signed deal to onboarding, confirming contracts, pricing, and billing details are in place so Solutions and Finance can start without chasing information
• Produce weekly customer insights from call notes and CRM activity, summarizing product requests, competitor feedback, and pricing feedback, and communicate emerging trends to Sales, Product, and leadership
• Develop and maintain a library of approved RFP and DDQ responses, and use it with AI tools to draft accurate, consistent first-pass answers
• Identify process gaps and implement better workflows, automating repetitive work where possible

What you bring

• 3+ years of experience in sales operations, sales support, or proposal management, ideally within banking, fintech, financial services, or crypto
• Experience managing RFPs, DDQs, security or compliance questionnaires, or other complex documents with many contributors
• Proven ability to drive deadlines and coordinate cross-functional stakeholders across Legal, Compliance, Security, Product, and other teams
• Hands-on experience with a CRM platform such as Attio, Salesforce, or HubSpot
• Comfort building simple reports and dashboards
• Excellent writing, editing, and document formatting skills
• Clear, confident communication with senior internal stakeholders and external clients
• Understanding of institutional and B2B sales cycles in financial services
• Interest in crypto and digital assets (prior industry experience is not required)
• Proactive, process-oriented approach with the ability to identify issues and implement effective solutions
• Rigorous attention to detail

Nice to have

• Background in banking, institutional sales, or B2B infrastructure and API products
• Familiarity with vendor due diligence and security questionnaires
• Experience using AI tools or workflow automation to speed up repetitive sales or operations work

About Payward

Payward is the parent company behind Kraken, NinjaTrader, Breakout, xStocks, Payward Services, and CF Benchmarks. Over the last 15 years, Payward has built one of the most modern and globally accessible financial infrastructure platforms in the industry, advancing an open, global financial system.