Senior Executive Assistant - CEO Office

As a Senior Executive Assistant in the CEO Office at OKG, you sit at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations.

What you'll do

• Prepare the CEO for key meetings by developing concise briefings and coordinating pre-read materials covering purpose, background, key discussion points, relevant data and decisions required. Identify missing information and obtain clarification before meetings.
• Manage strategic meetings end-to-end: coordinate agendas, participants, meeting sequencing and material submission deadlines. Consolidate presentations and review them for clarity, completeness, consistent messaging, formatting and discrepancies before circulation.
• Drive post-meeting follow-through by preparing accurate meeting notes and decision records, translating agreed outcomes into specific actions with accountable owners, deliverables and deadlines. Maintain an action tracker, follow up regularly and escalate delays or unresolved issues.
• Track the CEO's priority projects across functions to monitor milestones, dependencies and delivery commitments. Provide concise progress updates highlighting risks, blockers and matters requiring leadership intervention.
• Filter and synthesise information by distilling reports, feedback and requests into clear summaries of what the CEO needs to decide or know. Prioritise by urgency and business impact, highlighting the decision required, available options and relevant context.
• Coordinate external engagements with business partners, regulators, media, investors and industry conferences. Manage invitations, responses and preparation. Conduct preliminary reviews of interview briefs, publicity materials and correspondence, coordinating review and approval by the relevant functions before release.
• Deliver proactive executive support by managing the CEO's calendar, travel, meeting logistics and expenses, aligning time allocation with priorities and anticipating scheduling conflicts and preparation needs.
• Improve CEO office workflows by establishing practical systems for briefing preparation, information management, project tracking and follow-up. Use approved AI and automation tools to improve efficiency while protecting confidential information and verifying outputs.

What you bring

• Demonstrated experience supporting senior executives and coordinating complex meetings or cross-functional initiatives in a fast-paced, international environment.
• Strong business judgement and prioritisation skills, with the ability to distinguish routine coordination from matters requiring the CEO's attention.
• Excellent written communication and information synthesis skills; able to turn complex or fragmented inputs into concise, accurate briefings.
• Strong execution discipline, with a track record of translating decisions into actions, tracking commitments and escalating issues early.
• Confidence working with senior stakeholders, obtaining timely inputs and challenging incomplete or inconsistent information professionally.
• Exceptional discretion and care when handling sensitive executive, employee, customer and external stakeholder matters.
• Strong analytical skills and attention to detail, including the ability to interpret key data and identify gaps or inconsistencies.
• An AI-forward working style, using approved tools responsibly and critically reviewing outputs before use.
• Bachelor's degree or equivalent relevant experience.
• Proficiency in Mandarin to communicate effectively with internal stakeholders across the region.
• Ability to travel up to 30% of the time for leadership meetings and regional site visits.

What we offer

• Competitive total compensation package
• L&D programs and education subsidy for your growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for you and your dependants

About OKG

OKG is a group bringing the value of blockchain to users around the world through leading products including OKX (a crypto exchange and developer of OKX Wallet), OKLink and more. OKX gives millions access to crypto trading and decentralized applications, and is trusted by hundreds of large institutions seeking access to crypto markets.