Corporate Receptionist

Flow Traders is seeking a Corporate Receptionist to join the Office Management team in New York. As the primary front-of-house specialist, you will play an important role in establishing an exceptional workplace experience through employee and visitor interactions, visitor management, travel coordination, vendor communications, administrative support, and concierge services. This is an opportunity to join a leading proprietary trading firm with an entrepreneurial and innovative culture. This position will start on a temporary basis with the possibility of being hired on a permanent basis.

What you'll do

• Lead the department's mission to deliver exceptional workplace experience as the primary front-of-house specialist
• Open the office on time and ensure readiness to welcome, greet, and register employees, visitors, vendors, clients, and corporate executives
• Oversee the reception area and boardroom, ensuring meeting rooms are clean, functional, fully stocked, and properly reset after each meeting
• Manage meeting-room conflicts, including double bookings, unplanned meetings, and extended reservations
• Screen incoming calls, direct them to the appropriate contacts, and take messages for timely follow-up
• Process and log incoming and outgoing mail and courier services accurately and efficiently
• Assist the Office Manager with business travel coordination and related arrangements
• Monitor office-supply inventory and place orders as needed
• Prepare office expense reports and maintain accurate budget-tracking spreadsheets
• Support coordination and set-up of office initiatives, events, and scheduling in alignment with organizational priorities
• Coordinate and schedule routine office vendor visits and service requests

What you bring

• A Bachelor's degree
• 3+ years of experience as a receptionist or in an administrative support role within a corporate, leisure, or hospitality environment
• A high degree of professionalism with experience working with high-profile clientele
• Very strong interpersonal relationship skills
• Excellent written and verbal communication skills
• Experience balancing multiple requests and telephone lines
• Punctuality, dependability, and a proactive approach; quick to meet challenges and think outside the box to formulate solutions
• Self-motivation and entrepreneurial mindset with flexibility to support requests outside of your core job scope
• Excellent hands-on technical and analytical skills
• Strong organizational ability to handle multiple tasks and apply judgment to prioritize
• Consistent attention to detail and accuracy, ensuring nothing falls through the cracks and the ability to close the loop
• A proven track record to think creatively, problem-solve, and develop scalable, innovative solutions
• Strong teamwork with the ability to share responsibilities productively
• The ability to identify projects in addition to executing them
• High proficiency with office technology, equipment, and applications, including Microsoft Word, Excel, PowerPoint, and Outlook

What we offer

• Hourly rate of $36-37 per NYC salary transparency law
• Annual discretionary variable remuneration allocated based on company, group, and individual performance and contribution

About Flow Traders

Flow Traders is a leading proprietary trading firm with an entrepreneurial and innovative culture. The company uses reliable market research to set competitive base compensation and considers itself one global team, with all employees eligible to share in the company's success through performance-based remuneration.