Executive Assistant to Executive VP

As an Executive Assistant to the Executive VP of Global Markets and Marketing at OKX, you provide comprehensive executive and administrative support that enables leadership to operate efficiently and focus on key priorities. You manage complex calendars across multiple time zones, coordinate domestic and international travel, and handle confidential matters with the highest degree of discretion.

What you'll do

• Provide comprehensive executive and administrative support to the EVP, Global Markets and Marketing, enabling them to operate efficiently and remain focused on key priorities.
• Manage a complex calendar across multiple time zones, exercising sound judgment when prioritizing meetings, appointments, and competing demands.
• Coordinate domestic and international travel, including flights, accommodation, ground transportation, detailed itineraries, and visa arrangements.
• Coordinate internal and external meetings, conferences, business events, and other executive engagements.
• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up actions as required.
• Manage expenses, invoices, purchase requests, and other administrative documentation accurately and promptly.
• Partner closely with internal teams and other administrative professionals to ensure effective coordination and seamless support across the business.
• Anticipate the executive's needs, proactively resolve scheduling and logistical issues, and ensure important commitments and actions remain on track.
• Handle confidential, commercially sensitive, and personal information with the highest degree of discretion and professionalism.

What you bring

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting C-suite executives, investment professionals, or other senior leaders.
• A degree, diploma, or equivalent combination of education and relevant professional experience.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced and rapidly changing environment.
• A proactive, resourceful, and solutions-oriented mindset, with a strong sense of ownership and the ability to anticipate needs.
• Excellent attention to detail and a consistent track record of delivering accurate, high-quality work.
• Strong written and verbal communication skills, with the confidence to engage professionally with diverse internal and external stakeholders.
• Sound judgment and proven ability to manage confidential communications and sensitive matters with discretion.
• Ability to work independently, adapt quickly, and remain calm and effective under pressure.
• Proficiency with productivity and collaboration tools such as Microsoft Office, Google Workspace, and calendar and expense-management platforms.
• Flexibility to support urgent matters across different time zones when reasonably required.

Nice to have

• Experience in asset management, hedge funds, private equity, family offices, banking, or broader financial services.

What we offer

• Competitive total compensation package
• Learning and development programs and education subsidy for your growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants

About OKX

OKX is a leading crypto exchange and developer of OKX Wallet, giving millions access to crypto trading and decentralized applications. OKX is also a trusted brand for hundreds of large institutions seeking access to crypto markets, backed by our Proof of Reserves. Part of the OKG group, OKX operates across multiple global offices united by core principles: We Before Me, Do the Right Thing, and Get Things Done.